Category: ERP

5 Ways to get your ERP ready for an audit

As accountants the end of the year accounting is a big deal. There are a lot of factors that go into the prep to make sure that everything gets accounted for prior to closing the books for a year. The most important step to being audit ready is to be prepared. Typically the documentation requirements for audits do not change year on year so you can use your documentation from the prior year as a guideline to get started. Here are some steps that you can take to verify that you are ready to close your year as well as prepared for auditors to come in and evaluate your books.

May 11, 2015

5 Compelling Reasons to Switch ERP Systems

Because your organization’s ERP system is a powerful tool for increasing value and growing profits, it is vital to periodically look at whether it measures up to what you expect. Answering the following questions is a useful way to begin.

May 1, 2015

Automatically Tracking Use Tax in Dynamics-GP

This topic may have been posted on the internet by someone else but my clients have asked about this many times so I thought I would write a short blog on how to configure USE tax in Dynamics-GP.

April 30, 2015

PAYING EMPLOYEE EXPENSES BY EFT PART 3

In part 1 – We went thru the Steps to setup the Company EFT Information. In part 2 – We went thru the Steps to setup the Employee as a Vendor and the Steps to setup the Employee EFT Information. In this Section we will go thru the Steps to Generate an EFT PreNote File and the Steps to Enter the Employee Expenses.

April 24, 2015

Taking Advantage of the PaperSave Worklow

In November of last year, I wrote a blog about a Document Management system called PaperSave. The PaperSave document management system captures and stores documents electronically from varying drop points, routes the document through a workflow, and can upload a document directly into Dynamics GP. At that time, PaperSave had recently introduced version 6.0 of their software, which provides additional functionality to the end user through Email drop points, browser based interfaces, and a full mobile solution for workflow routings.

April 23, 2015

Disposal of a Fixed Asset in Acumatica Cloud ERP

There are usually two cases in which you would write-off an asset from your accounting books. As I’m sure we have all experienced, hard drives crash and laptops and desktop computers become more useful as paperweights than office equipment. In this instance, the asset is donated or placed in the “circular file” for disposal with no resale market value. This is probably the most common scenario. To remove the asset from your accounting records, you would normally have to create an adjusting journal entry that removes the accumulated depreciation and the original acquisition cost. If the asset is fully depreciated, then the entry is fairly straightforward.

April 14, 2015

Converting Purchases to Fixed Assets in Acumatica Cloud ERP

Acumatica Cloud ERP is one of the many ERP (enterprise resource planning) systems that contain a fixed asset module as part of the application. Having an integrated fixed asset module automates the management of a company’s fixed assets. The automation of this allows an organization to dump their convoluted Microsoft Excel Spreadsheet or Microsoft Access Database for managing the fixed asset process. Using a spreadsheet or database to manage your fixed still leaves you with making journal entries to record monthly depreciation expense and disposal of assets when they are sold or retired. You are also subject to errors during data entry not only of the journal entry itself, but also of the initial setup of the asset in the spreadsheet or database.

April 6, 2015

Why are my General Ledger Cash Account balance and my Checkbook balance different? Part II

In my last blog from February 2015, we discussed the variety of factors that can lead to your Checkbook balance and General Ledger Balance being different and what the corresponding results will be to both balances. In this blog, I would like to address the resolution for each of these issues.

April 2, 2015

How To: Modify Dynamics GP with Modifier and Dot Net

For years I have been creating customizations for Microsoft Dynamics GP using a combination of Modifier and VBA. This has always worked well for me in the past with a few quirks and hiccups in VBA from time to time. I have created simple additional fields on screens, complex logic to enhance our customers business and many other types of projects. All of this has worked well, been easy to upgrade to the next GP version and been basically stable code for many years.

March 26, 2015

Upgrading why should I do it? What are some benefits from upgrading?

Each year there is a new version of your ERP software and the big question is should this be the year that we upgrade. Many may see upgrading as a large project that will take time and resources but what you don’t see are all the benefits you will have from upgrading. These benefits are not always limited to the ERP enhancements with an upgraded software. A lot can happen in the year or two that it has been since your last upgrade. Businesses are constantly changing and the need for more automation and functionality out of your software is always there.

March 24, 2015