Written By Barry Crowell
Improving your power bi report layout with copilot can transform how users understand and interact with your dashboards. In today’s fast-moving business world, dashboards need more than accurate numbers. They must be clear, modern, and easy to navigate. Even a strong data model can lose its impact if the report layout feels outdated or crowded. Because of this, many designers now use Copilot to streamline layout planning and introduce fresh design ideas.
Below, you’ll see how Copilot helps you brainstorm, plan, and redesign a modern Power BI layout. Along the way, you’ll also pick up practical tips to improve your pages and create a better user experience.
Why Use Copilot to Refresh Your Power BI Report Layout?
Copilot provides several advantages, and these benefits become clear as soon as you begin your redesign work:
- It gives a fresh perspective by suggesting layout patterns you may overlook.
- It saves time by helping you ideate and prototype layouts faster.
- It strengthens your design skills as you learn from the reasoning behind each suggestion.
- It boosts user adoption, because users respond well to clean, modern dashboards.
Because these advantages work together, Copilot becomes a helpful design partner instead of a simple prompt engine.
How the Redesign Process Begins in Copilot
To start, you can open the Copilot app and follow a simple workflow. First, take a screenshot of the Power BI report page you want to improve. Next, paste the screenshot into Copilot and provide a short but clear prompt. For example:
- “Act like a Power BI expert for a large manufacturing and sales company.”
- “Provide UI changes to enhance the attached Power BI sales overview dashboard.”
Copilot then reviews the existing layout and responds with a structured list of recommendations based on usability, readability, and layout hierarchy.
Copilot’s Recommended UI Goals for a Better Layout
Copilot usually begins by identifying broad layout and usability goals. For a multi-site manufacturing and sales environment, the Power BI report should:
- Highlight anomalies instantly
- Prioritize top-level KPIs while still allowing deeper analysis
- Maintain a clear visual hierarchy
- Reduce unnecessary complexity
- Support comparison across territories and categories
These goals help guide every change you make.
Recommended UI Improvements for the Power BI Report Layout
1. Improve the KPI Section
Copilot noted that existing KPI cards appeared small and blended into the visuals.
To fix this:
- Move KPIs into a dedicated top banner
- Increase card size
- Add simple trend indicators
- Apply consistent color coding
As a result, decision-makers can understand performance immediately.
2. Strengthen Territory and Category Visuals
Donut charts often make comparisons difficult. Copilot suggested replacing them with:
- A stacked bar chart
- A treemap
- A heatmap table for categories
These visuals help users spot patterns more quickly.
3. Combine Growth Segment and Salesperson Panels
Instead of having two similar bar charts, Copilot recommended merging them into a hierarchical bar chart. This reduces scrolling and allows users to read both levels of the data in one view.
4. Improve the Time-Series Trend
The daily line chart lacked context. Copilot suggested:
- Adding a period selector
- Including a target line
- Applying a rolling average
These additions make trends easier to interpret and more actionable.
5. Standardize Color and Branding
Colors were inconsistent across visuals. Copilot recommended using:
- A corporate color palette
- A consistent legend
- Clear alert colors
This builds familiarity and reduces user confusion.
6. Add Better Interactivity and Navigation
Copilot recommended adding:
- Buttons for navigation
- Sync slicers for date, territory, and category
These changes help users explore the data without jumping between pages.
7. Optimize the Data Table
Finally, Copilot noted that the table included repetitive values. It suggested:
- Adding variance indicators
- Using data bars
- Freezing the header row
This turns the table into a more meaningful diagnostic tool.
Suggested Layout Structure
Copilot proposed the following layout flow:
- Top Row: KPI Cards + Period Selector
- Middle Row: Sales Trend (left) and Territory Performance (right)
- Bottom Row: Category Heatmap (left) and Growth Segment/Salesperson (right)
- Footer: Detailed Table
This structure keeps related visuals together and creates a clean visual path for the user.
What Happens After the Recommendations?
When you asked Copilot for a mockup, it produced a clean wireframe showing how the redesigned layout could look. This quick design draft helps you confirm the layout before spending time rebuilding the report in Power BI.
Because Copilot generates ideas in just a few minutes, your team can focus more on development and less on early-stage planning.
Conclusion: Modernizing Your Power BI Report Layout with Copilot
Using power bi report layout with copilot is a simple and effective way to modernize your dashboards. Copilot provides ideas, structure, and clarity, which gives you more time to focus on execution. As a result, you can deliver dashboards that look modern, improve usability, and increase user adoption.