Written By Mariah Page
SharePoint file migration helps organizations move data from on-premises servers to SharePoint Online efficiently and securely. KTL has guided several companies through this process, helping them modernize operations, improve collaboration, and enhance data accessibility.
Step 1: Preparing for SharePoint File Migration
A KTL engineer begins the SharePoint file migration by accessing the server that stores the files. The engineer installs an application that connects the on-premises environment to Microsoft’s cloud.
Before installation, the server must have enough free disk space. If space is limited, KTL uses another machine to complete the setup. In addition, the engineer verifies that all necessary permissions are in place before moving forward.
Step 2: Configuring and Running the Migration Process
After installation, KTL configures the migration. This step defines which files to move and where they will go in SharePoint.
The total migration time depends on two key factors:
- The available network bandwidth.
- The size of the files being transferred.
As a result, faster networks and smaller files help speed up the process. Meanwhile, KTL monitors the migration closely to ensure everything transfers correctly.
Step 3: Reviewing and Finalizing the Migration
Once the data transfer finishes, designated users review the SharePoint sites. They check that all files and permissions have transferred successfully.
After this review, KTL and the organization’s point of contact choose a date for the final file sync. Typically, this sync occurs outside regular working hours to avoid disruption. Finally, KTL verifies that both environments match before closing the project.
Important SharePoint Limitations to Consider
When organizing files in SharePoint, remember that SharePoint Online has viewing limits. Each folder can display only up to 5,000 items at once.
If a folder exceeds that number, users must search by file name to find what they need. However, this issue is easy to prevent. For example, you can create smaller, more specific folders or delete old files that are no longer necessary. In addition, keeping folders organized improves overall performance.
